How to search Ctrl Hub

Searching

You can use the system search bar at the top of the page to locate anything on the system. The system search bar is split into two parts, an option box and the search bar itself.

The option box on the left is used to narrow your search parameter. If you leave ‘Anything’ chosen, and this will return every relevant result on Ctrl Hub. If you open this drop-down you will see it contains options that you can then search within. Using this choice can help to narrow down your results.

For an example, we will search for the user Ariel Employee. 

You can either type the name you are searching for, and then select the option relevant; or, select Employee in the option box, and then type the name, and press enter.

You are then shown some relevant information to help identify which result you are looking for (for an employee we can see the Occupation, Status, Username, Organisation and Type).

Advanced Searching

Since November 2021, the search bar has been updated to include more specific and advanced searching techniques.

Term

A term is anything that is searched for in the top search bar. 

Some terms will be ignored from searches such as:
a, about, an, are, as, at, be, by, for, from, how, I, in, is, it, of, on, or, that, the, this, to, was, what, when, where, who, will, with, the

Some terms should be avoided from being used on their own such as: Road, Street, Avenue, Hole, Pipe, etc. 
These words are extremely common, and will return all results containing that term resulting in a possible timeout of your search.

Grouped Term

Grouped Search is the use of multiple words within speech marks to search for a phrase exclusively, this will filter all results to those that include the entirety of what is written in the speech marks. 

This is particularly useful when searching for a multiple-word term, which could include extremely common words. 

“Murray Road”

With a Grouped Search, this only returns anything relating to ‘Murray Road’, and ignores all other results for only Murray, or Road, separately.

Added Term

An Added Term is the use of a plus sign before additional terms or grouped terms to add them to your current search. For example, to search for a Form submitted by a specific Employee, you would search for something to identify the form, followed by an Added Term of the employee’s name.

CG012 +“Ariel Employee”

This would return all results relating to CG012 (Reinstatement), but only if they also are related to the name Ariel Employee.

Subtracted Term

Subtracted Terms are the use of a minus sign before additional terms to remove any results containing the specified term. For example, to search for all submissions of Reinstatement forms, but not Ariel Employee’s submissions, you would search for the term Reinstatement, followed by the subtracted term ‘Ariel Employee’:

Reinstatement -“Ariel Employee”

This would return all results relating to Reinstatement, but only if they also do not relate to the name Ariel Employee.

Part Term

If you know the first half of the term you need to search, you can use a part-term. This is done by typing the first half of the term immediately followed by an asterisk. If you wanted to search for all results for anything that starts with EMGA, you would type EMGA followed by an asterisk:

EMGA*

This would return all results relating to terms beginning with EMGA. 

Note: If you are trying to return only Schemes as a result, selecting Schemes from the option box will stop the search producing results for other elements.

Used in addition to other techniques, this can result in very specific searches, such as:

EMGA* +“Ariel Employee” +“Reinstatement Measure.”

This search would return all results containing terms beginning with EMGA, as well as Ariel Employee’s name, as well as the words Reinstatement Measure.

Prioritised Term

Although not very commonly used or needed, terms can be prioritised.

All results from a search are prioritised in order of which results best match the search first. If you want to prioritise specific results, you can add a prioritised term. This is done by typing a greater than sign before the additional term, and this will bring all results that contain this term towards the top of the results listing.

Reinstatement >“Private”

This means, return all results relating to Reinstatement, but anything containing the term “Private” is more relevant.

Deprioritised Term

Similarly, terms can also be deprioritised.

If you want to lower specific results in relevance, you can use a deprioritised term. This is done by typing a less than sign before the additional term, and this will lower all results that contain this term in the results listing.

Reinstatement <“Private”

This means, return all results relating to Reinstatement, but anything containing the term “Private” is less relevant.